Key Search

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Key Search

You use the KEY SEARCH menu option on the User File Update screen to set each user's default search method on partial key search screens. This determines the default sort order in which lists are displayed.

To set a user's default search method:

Add a new user, or open an existing user's record.

Refer to "Adding a New User" or "Updating a User".

Micronet displays the User File Update screen - Main tab.

Select KEY SEARCH.

Micronet displays the following menu options:

	Menu option	Partial key search on...
	Item Search	Items
	Item Search in Purchasing	Items in Micronet purchasing programs
	Item Search in Invoicing	Items in Micronet invoicing programs
	Debtor Search	Debtors
	Supplier Search	Suppliers
		(not currently used)
	GL All Search	All General Ledger accounts in the MGL Chart of Accounts
	GL Active Search	GL accounts with Account Type set as Active in the MGL Chart of Accounts (i.e. accounts to which transactions are posted)
	GL T/C Search	GL accounts with Account Position set as Trade Creditors in the MGL Chart of Accounts
	GL Bank Search	GL accounts with Account Position set as Bank in the MGL Chart of Accounts
	Creditor Search	Creditors in MCL
	GL Undeposited Funds	GL accounts with Account Position set as Undeposited Funds in the MGL Chart of Accounts
	GL Undeposited Funds or Bank	GL accounts with Account Position set as either Undeposited Funds or Bank in the MGL Chart of Accounts
	GL Expense Account	GL accounts with Account Position set as Expense in the MGL Chart of Accounts

Select a type of search the user can perform.

Micronet displays a screen for that search type. This screen shows the Item Partial Searches screen.

In the Update Searches field, select Yes if you want Micronet to display the partial key search screen with the last selected sort order the next time the screen is displayed, or select No if you always want the partial key search screen displayed with the default sort order.

The bottom of the screen shows a list of indexes that apply to the selected search type. Select the primary index for this user - that is, the default order in which lists of this search type are displayed - then select the Ok button.

For example, if you selected GL All Search in step 4, Micronet displays the following indexes:

General Ledger Account Index - GL accounts are sorted in order of GL account number
General Ledger Account Description Index - GL accounts are sorted in order of description
GL Alternate Account Index - GL accounts are sorted in order of an alternative account index.

You select one of these options as the default sort order for GL accounts so that, for this user, GL accounts are always displayed in that sequence.

Micronet redisplays the User File Update screen.

Repeat this procedure for other searches the user can perform.